Now that Gemini is rolled out across Google Workspace, it uses Drive files to answer user prompts — including files shared with “anyone in the company with the link.”
If someone made a mistake years ago, Gemini may now surface that file. From client data to salary sheets, files are often shared with the whole company without anyone realizing it.
In this article, we we will dive into how you can prevent user access to sensitive files through Gemini suggestions.
Find risky files instantly
Google Drive doesn’t give admins an easy way to get a full, searchable list of shared files. That means sensitive documents might be floating around without your knowledge.
Florbs scans Google Drive and shows you a detailed, filterable audit of all shared files — who they’re shared with, how, and where they are.
2. Fix access permissions at scale
You can remove domain-wide sharing from hundreds or thousands of files at once.
Alternatively, you can change the sharing settings to “Must have link to access” to prevent Gemini from surfacing sensitive information.
No more one-by-one permission changes.
3. Automate future protection
Define rules that automatically remove sharing from certain folders, file types, or shared drives. Florbs keeps your data clean — even if someone makes a mistake again.
