Why create additional roles?
Lighten the load on your Super Admin by empowering selected staff to perform admin tasks alongside them
Define precise access levels based on users’ responsibilities (need-to-know basis)
Create customized user roles and tailor them to specific needs
Improve security
Eliminate bottlenecks
Increase overall productivity.
In Florbs, you can create and assign various roles including (but not limited to):
Global Information Security Officer
Has access to all features in the Florbs File Security for Google Drive module for the entire organization, such as:
See all files shared outside of your organization and change or remove external access permissions for individual users, groups or entire domains;
Create auto-unshare policies for files that were not accessed or modified for a specified period of time;
See all files accessible and/or searchable within your organization and adjust access permissions;
See who in your organization might need additional training based on their sharing behavior;
See files shared with private email accounts (@gmail.com, @hotmail.com, etc) and change access permissions for individual files or in bulk;
OU Risk Manager
Has access to File Security for Google Drive features limited to a specific Organizational Unit. This proves valuable for large organizations as it allows to assign data protection officers responsible for each individual OU, while having a single global CISO for the entire organization.
Audit files within the OU, detect files shared externally outside the OU and outside the domain, change file access permissions for individual files or in bulk within the OU;
Compliance Officer
Has read-only access to Google Drive audit reports for monitoring and proving compliance, does not have the ability to change file access permissions.
These are just some examples of how you can structure your admin team to efficiently handle all tasks. Consider this as a source of inspiration, and create the roles that best suit your company’s specific needs.