Badged label
Create a Badged label, name it File Confidentiality.
Add the following label options:
Public
These files contain non-sensitive information that does not pose a risk to the organization if disclosed.
Examples of files:
press releases
marketing brochures
job postings
Suggestions:
create a policy to automatically unshare files if not modified longer than 3 years
review access periodically and update permissions as necessary
Internal
These files are intended for use within the organization only and should not be shared with external parties.
Examples of files:
employee handbooks
training materials
working instructions
Suggestions:
create a policy to automatically remove all external sharing periodically
create a policy to automatically remove sharing with “Anyone with the link” periodically
create a policy to automatically remove sharing with personal accounts periodically
review access periodically and update permissions as necessary
Confidential
These files contain sensitive information that, if disclosed, could harm the organization, its employees, clients, or partners. Access is restricted to specific individuals or teams who need the information to perform their job functions.
Examples of files:
financial reports
customer and vendor contracts
business plans and strategies
employee performance reviews
salaries.
Suggestions:
create a policy to automatically apply the label "Confidential" to files in specific shared drives (e.g. HR, Sales)
create a policy to automatically apply the label "Confidential" to files with specific keywords in the title (e.g. "CV", "financial report", "earnings")
create a policy to automatically remove external sharing if not modified longer than 6 months
create a policy to automatically remove sharing with personal accounts periodically
create a policy to automatically remove domain-wide sharing periodically
create a policy to automatically remove sharing with “Anyone with the link” periodically
review access periodically and update permissions as necessary
Restricted
These files contain highly sensitive information that, if disclosed, could cause severe damage to the organization, its reputation, or its stakeholders. Access is strictly controlled and monitored.
Examples of files:
trade secrets
legal documents
sensitive client data
Suggested policies:
create a policy to automatically apply the label "Restricted" to files in specific shared drives (e.g. Management, Finance, Legal)
create a policy to automatically apply the label "Restricted" to files in specific folders (e.g. Project Alpha folder)
create a policy to automatically remove external sharing if not modified longer than 6 months
create a policy to automatically remove sharing with personal accounts
create a policy to automatically remove domain-wide sharing
create a policy to automatically remove sharing with “Anyone with the link”
review access periodically and update permissions as necessary
2. Standard labels
You can create up to 149 standard labels.
Examples:
Project name
Add a text field where end-users can enter a project’s name. This will allow you to quickly locate all documents related to a certain project.
Department
A drop-down options field could require end users to choose their department, for instance, “Marketing”, “Legal”, “Sales”. This can be helpful in large organizations.
Country
For cross-team collaboration between teams operating in multiple countries, consider adding a field for end-users to specify the document’s associated country or region. This makes it easier to locate all documents relevant to one specific country.
More inspiration and tips: